Terms and Conditions of Booking


  • “HQR” means The HQR London Charitable Incorporated Organisation
  • “Customer” means any individual, firm or corporate body who makes a booking with HQR
  • “Event” means the event which is the subject of this booking agreement form

Terms & Conditions of the Booking:

Bookings will only be regarded as confirmed upon receipt of full payment for table(s) selected along with a completed booking form.

Payment is required at the time of booking preferably via credit card via the website booking page, or via BACS Transfer or Cheque.

Where purchasing multiple tables, these will be split evenly around the room to ensure event distribution of companies and disciplines whereby maximising the networking opportunities.  Only written requests no later than 30 days before the event will be considered if company tables are to be situated next to each other.

For catering and administration purposes, final attendee names, seating positions and dietary requirements are required no later than 14 working days prior to the Event date.  Dietary requirements provided after this time cannot be guaranteed.

The Customer shall be liable for any costs incurred in repairing any damage to the premises or contents provided for the Event, including glass or furniture breakages, caused by the Customer or its employees or guests.

In the event that the Customer shall be dissatisfied with, or have any complaint against, HQR under the agreement, the Customer must notify HQR in writing of the dissatisfaction or compliant within seven days of the Event.

Advertising space in the event brochure is allocated on a first come, first served basis and will be confirmed upon receipt of a signed booking form.

Cancellation by the Customer

All cancellations made by the Customer must be made in writing to HQR London at the correspondence address stated, however, no refunds will be given.

HQR is a non-profit making Charitable Incorporated Organisation, registration number 1171098.