FAQs

Please contact Kelly Gower, Director of Brand & Events (kelly.gower@HQRLondon.co.uk) or Ella Elderfield, Brand & Events Administrator (ella.elderfield@HQRLondon.co.uk) ideally by email in the first instance. Kindly note that the event is organised on a voluntary basis alongside their full-time roles, so there may be a short delay in responding. We appreciate your understanding and patience.

Darren Size (CEO of Size Group), Chris Butler (Managing Director of Walter Lilly), Andrew Crispin (Founder of HQR London and former Managing Director of Walter Lilly).

The Summer Ball will be held in The Great Room at the JW Marriott Grosvenor House Hotel. The entrance to which is located on Park Lane.

The drinks reception begins at 6.30pm

Formal proceedings will conclude at approximately 10:30pm, followed by live band entertainment until midnight. The event will officially close at 1:00am, with all guests kindly asked to vacate the venue by 1:30am in accordance with our contractual agreement.

Tickets are available by the table only. Each table seats ten guests. Individual seats are not available for purchase. If you’d like to share a table with others, please make your arrangements before submitting a booking form. HQR London will only correspond with one nominated contact for each table regarding all event details. Payment for tables can not be split.

Yes. Once your booking is confirmed and paid for, we will post a company logo announcement on the official HQR London Instagram and LinkedIn pages.

Your post will be scheduled once we have received payment for your table and your company logo. Please note, we share a maximum of two posts per day, so there may be a short delay to accommodate the posting schedule.

Your table purchase includes seating for 10 guests, a three-course meal with coffee and petit fours, plus a sparkling wine reception on arrival. Throughout the evening (until 1:00am), enjoy unlimited beer, selected red, white and rose wine as well as non-alcoholic beer and wine options, and soft drinks. Spirits and alternative drinks will be available to purchase at the pay bar. Event photographers will be capturing the evening, and a complimentary photo link will be shared with table hosts the following week, perfect for sharing with your guests and on social media. We also encourage you and your guests to join in the raffle and pre-dinner game on the night, which is charged in addition, with all funds raised going directly to our two chosen charities.

Due to the size and logistics of the event, a set menu will be selected by the organisers for all. If you or any guests have dietary requirements or allergies, please ensure these are included on your attendee dietary form and submitted by the stated deadline. The venue will accommodate all noted requirements (e.g. vegetarian, gluten-free, nut-free, etc.).

Table numbers can be increased from the standard 10 person package to a maximum of 12. These additional guest(s) are charged at £425 per person, payable in advance. Requests for additional places must be made in writing no later than 31 August. The tables are set on 6” rounds and will remain so whether you have 10 or 12 attendees.

Tables are primarily allocated working out from the dancefloor, based on the order of confirmed bookings (i.e. once payment has been received). Exceptions may apply for: Companies providing additional sponsorship and/or situations where two similar businesses (e.g. architectural practices) have booked consecutively. In these cases, table locations may be adjusted to maximise networking opportunities for all guests.

As outlined in the booking terms and conditions, multiple tables are generally placed in different areas of the room to maximise networking opportunities for all guests during dinner. If you would prefer your tables to be adjacent, please advise the organisers at the time of booking, and we will do our best to accommodate your request.

To reduce administrative burden and costs, place cards are no longer provided by HQR London. You are welcome to bring your own if preferred. Your table lead may enter the Great Room 10 minutes before the call to dinner to place any cards or name tags on your table.

Table plans will be displayed on large screens during the drinks reception, showing all host companies and their corresponding table numbers. Table allocations will also be confirmed by email to the primary table host contact approximately two weeks prior to the event. In addition, a full table listing will be included in the event programme, provided to all guests on the night.

Hostesses will circulate throughout the evening to collect Heads & Tails and Raffle entries from tables direct. We have the facilities for you to purchase using either cash or card.

We kindly ask that all auction purchases are settled on the night via credit/debit card. If this isn’t possible, an invoice can be issued following the event, with strict 7-day payment terms to ensure no delays to transfer of overall event funds to our chosen charities.

We are proud to be supporting The Lighthouse Charity and The Construction Youth Trust. All proceeds raised (after event costs) will be donated equally on a 50/50 basis between them.

The charitable contribution from tables varies depending on total numbers sold each year once all base event costs have been covered. Historically, up to 10% of table sales have contributed to the final donation. The exact figure can be confirmed upon request after the event for charitable reporting purposes.

If your query isn’t covered above, please contact Kelly Gower at kelly.gower@hqrlondon.co.uk and she’ll be happy to assist.